INDEPENDENT MEDICAL EDUCATION GRANTS

INDEPENDENT MEDICAL EDUCATION GRANTS

Provide grant support to educate healthcare professionals in order to enhance the level of patient care.

INFORMATION

The Alliance Support and Medical Education Systems (ASMES) is now open for grant submissions, reconciliation, and application status inquiries. Please remember that our normal processing time for new grant submissions is a minimum of 8-10 weeks.

Prior to submitting your grant request, please be sure to review our "HOW TO APPLY," "FAQ," and "AREAS OF EDUCATIONAL INTEREST" tabs.

For technical assistance with the Alliance Support and Medical Education Systems (ASMES), please call us toll-free at (866)257-0272, or email us at Customer Support.

For any questions related to the grant process and/or submissions please email Allergan's Medical Education Department at IR-AGNMedEd@allergan.com.

GRANT APPLICATION HELP

How to apply

Grant requests must be submitted at least 60 days prior to the activity start date. The following information is required for application submission:

  • Grant request letter (signed and printed on organization letterhead)
  • Activity agenda
  • Needs assessment with references
  • Learning objectives
  • Educational outcomes plan
  • Activity description
  • Honoraria policy (if accredited activity)
  • Grantor attendee policy
  • Firewall policy
  • W-9 form
  • Activity budget
  • Accreditation Certificate

Who may apply

The following types of organizations are eligible to submit requests for Allergan Medical Education grant funding:

  • Accredited providers
  • Medical or professional associations
  • Community health centers
  • Medical education companies
  • Universities or colleges

Grant requests for accredited activities must be submitted by an accredited provider, even if jointly sponsored by a Medical Education Company.

Allergan is unable to accept grant requests from individual physicians or groups of physicians in private practice.

Submission types

Allergan considers medical education grant funding for the following:

  • Medical education activities (live, print, enduring)
  • Fellowships (Neurosciences and Headache only)
  • In-kind product (BOTOX® Cosmetic, BOTOX® Therapeutic, Kybella®, and the JUVÉDERM® Family of Fillers)
  • Anatomical models (Neurosciences and Headache only)

How to register as a new user

To submit a grant request to the Alliance Support and Medical Education Systems (ASMES), you must register as a user.

  1. Open the Alliance Support and Medical Education Systems (ASMES) homepage and locate Need a User ID.
  2. Complete all fields in the registration pop-up window.
  3. Click OK after completing the form.

After submitting your request, registration information will be sent from IR-AGNMedEd@allergan.com to the email address provided.

Unable to register

If you encounter difficulty with user registration, it may be due to:

  1. Information entered as part of your registration was invalid. Please see the error message and reenter correct information.
  2. An email address or username was entered during registration that has already been registered with the Alliance Support and Medical Education Systems (ASMES). Please choose a different username or email address.

If you are still unable to register, please click on the Customer Support link located at the top left of the login screen for assistance.

Unable to log in

If you are unable to log into the Alliance Support and Medical Education Systems (ASMES). Your account may have been disabled due to inactivity. Please re-register. If problems persist, please click on the Customer Support link located at the top left of the login screen for assistance.

Forgotten username or password

You may request a new password by clicking on Forgot My Password on the top left side of the Alliance Support and Medical Education Systems (ASMES) login screen.

If you have forgotten your username or cannot login, please click on the Customer Support link located at the top left of the login screen for assistance.

Username/password update

You may change your username and password at any time by locating the Change Password link on the left side of the Alliance Support and Medical Education Systems (ASMES) homepage. Please keep in mind the following parameters:

  • Minimum characters: 8
  • Password configurations, minimum characters: 8
  • Current password cannot be reused as the new password
  • Last 10 passwords cannot be reused as the new password

At least 1 character from 3 of the following categories must be used in a password:

  • Uppercase letter
  • Lowercase letter
  • Number
  • Upper-and lowercase
  • Alphanumeric character
  • Special character (eg.!@#$%^&*?/)

Profile update

Click on Update Profile located on the top right-hand side of the Alliance Support and Medical Education Systems (ASMES) homepage. After you have logged in, your profile will appear in a pop-up window, which will allow for changes and/or updates.

Click Save to update the information entered, or Cancel to revert back to the homepage.

Time allowed for application entry

Your application session will time out after 60 minutes, and you will be prompted to reenter your username and password information.

User accounts lock out after 5 invalid login attempts. If you are locked out of the system after 5 failed login attempts, you will need to request a new password.

FREQUENTLY ASKED QUESTIONS

Which guidelines and/or regulations does the Allergan Medical Education Department adhere to?

Allergan's grant approval process is in full accordance with the recommendations and guidance of the Office of Inspector General (OIG), Pharmaceutical Research and Manufacturers of America (PhRMA), Advanced Medical Technology Association (AdvaMed), the Accreditation Council for Continuing Medical Education (ACCME), "National Physician Payment Transparency Program: OPEN PAYMENTS" (commonly known as the "Sunshine Act") and internal Allergan compliance policies.

What is the Allergan Medical Education grant process?

Allergan's Medical Education grant process is the process by which Allergan is able to consider support for independent medical education activities.

All medical education grants must be requested through the Allergan Medical Education Department website at www.allerganmededgrants.com There is no manual process for grant submissions separate from the online system.

Allergan employees outside of Allergan's Medical Education Department and Allergan's Grant Review Committee have been removed from the educational grant review and approval process to ensure that Allergan only provides independent educational grants based on scientific and educational merit of the proposed activity.

Does an organization have to be an accredited (CME/CE) provider to receive grant funding?

Allergan considers grant requests for both accredited and non-accredited medical education; however, a preference will be given to accredited educational activities. Please note that requests for non-accredited activities (CE and COPE accredited programs) will be accepted by the CE Provider or COPE Administrator/Medical Association/Medical Society. It is preferred that grant requests from a Teaching Institution (TI), be submitted from their Central CME Office.

What are Allergan's Therapeutic Areas of Interest for Educational Support?

Therapeutic areas of interest and priority are listed on the grants system homepage at www.allerganmededgrants.com

What activities are considered for funding?

Allergan Medical Education is committed to supporting independent educational activities in specific therapeutic areas that foster increased understanding of scientific, clinical or healthcare issues and that serve to improve patient care.

All grants are awarded at Allergan's sole discretion. Approval of grant funding is never related to or conditioned upon past prescriptions or purchases of Allergan products. Furthermore, Allergan does not offer or provide educational grants to encourage or to reward the prescription, purchase, order or recommendation of Allergan products.

Grants are awarded to support medical education activities, scientific conferences, development of health care publications, and other legitimate educational and scientific activities. Grant proposals must identify specific activities, or a series of activities, that occur over a specified period of time for which funding is requested. Eligible grants may include:

  • Live educational programs that are advertised and open to a broad audience. A broad audience is defined as one which extends beyond the employees of a single institution or practice group
  • Educational publications and other types of enduring materials (eg, CD-ROM/DVD, printed material, online educational activities, etc) that are available to a broad audience beyond employees of the requesting institution
  • Fellowships (Neurosciences only) Please note that all grant payments must be paid to the CME/CE Provider and NOT to the Educational Partner.

What types of grants are generally not considered for funding?

Allergan will NOT provide medical education grants for the following:

  • Grants to individual physicians or group practices
  • Grants that are intended to directly and commercially promote Allergan products
  • Funding for activities that have already occurred
  • Activities conducted by organizations located outside the United States with goals to educate non-US licensed clinicians outside the U.S.
  • Research grants, including investigator-initiated trials and research fellowships. For information on investigator-initiated trials, please contact Allergan Global Medical Affairs at www.allerganresearchgrants.com or call 1-714-246-4188
  • Charitable contributions. Please contact your Allergan representative for questions regarding charitable contributions. If you seek funding for a charitable contribution exceeding $5,000, you may contact the Allergan Foundation at www.allerganfoundation.org
  • Patient Support/Patient Advocacy.
  • Capital campaigns/building funds/equipment
  • Service contracts
  • Entertainment (e.g., holiday parties, recognitions/retirement dinners, etc)
  • Capital or operating expenses (e.g., office or computer equipment, staff, medical library resources, etc.)
  • Grants that seek funding only for promotional exhibits or display space
  • Travel fellowships
  • Journal clubs
  • Textbooks

What in-kind products may I request through a Medical Education Grant?

Allergan may only provide in-kind product in connection with an educational grant if the activity is conducted by an ACCME-accredited provider and/or if it is an independent medical education activity conducted for the education of residents, fellows, or other physicians in training. The following products may be requested:

  • BOTOX® Cosmetic vials
  • BOTOX® Therapeutic vials
  • JUVÉDERM® Ultra XC and JUVÉDERM® Ultra Plus XC syringes
  • JUVÉDERM VOLUMA® XC syringes
  • JUVÉDERM VOLBELLA® XC syringes
  • JUVÉDERM VOLLURE® XC syringes
  • Kybella® vials
  • EMG Needles (for Neurosciences only)
  • Anatomical models (for Neurosciences only)

When are grant requests accepted?

Grant requests are accepted and approved throughout the year. Requests for grant funding must be submitted at least eight (8) weeks before the scheduled activity start date.

Fellowships: Applications are accepted between January 1 and March 31.

What is Allergan's standard grant review/processing time?

Review times vary from grant to grant; however, our normal grant processing time is a minimum of eight to ten (8-10) weeks.

How can I find the status of my grant request?

Log into the Alliance Support and Medical Education Systems (ASMES) for the current status of each request you have submitted.

I have an active grant request in the Legacy Actavis/Forest FRXIS System. How do I access this grant?

The Alliance Support and Medical Education System (ASMES) is Allergan's new single portal for grant submissions. For any questions related to legacy grants in the FRXIS grant management system, please email IR-AGNMedEd@allergan.com

When can we expect payment once the grant has been approved?

You can expect a check approximately four (4) weeks after Allergan has received the signed Letter of Agreement. All parties (i.e., Provider and Educational Partner, if applicable) must sign the Letter of Agreement in order for payment to be issued.

What is a "Request for Additional Information" and how much time do I have to respond?

A Request for Additional Information is made when additional information is needed to consider your grant request. The request will be sent via email to the contact listed in the grant request. If the Allergan Medical Education Department has not received the requested information, the grant request may be declined.

May Allergan field representatives assist with supplemental distribution of invitations?

Allergan is currently unable to assist in this capacity.

What do I do if the scope of my activity changes?

Scope changes must be described, submitted and approved by Allergan. Please submit via email the following information:

  • Reference to the original grant request ID# and activity title
  • Describe what has changed from the original submission
  • Reason for requested change
  • Do you still expect to achieve the desired outcome as described in the original proposal?
  • Updated, detailed timeline and/or budget if applicable

What if I have my own letter of agreement?

All activities supported by an Allergan Medical Education grant must abide by the Letter of Agreement issued by Allergan. If you have any questions on the agreement terms, please contact the Allergan Medical Education Department at 866-257-0272.

What is reconciliation?

At the conclusion of your Allergan - funded activity, the grant recipient is required to submit information detailing the audience reach, outcomes level, use of funds, and other pertinent information to verify the grant award was used in the manner in which it was intended. Upon activity conclusion, you will receive an email notification that the activity reconciliation is due. If we do not receive reconciliation within 90 calendar days of the activity end date, you will be prevented from submitting grant requests until the reconciliation is received. Allergan reserves the right to request receipts to support the activity expenses specified in the grant reconciliation.

NATIONAL PAYMENT TRANSPARENCY ACT

On February 8, 2013, the Centers for Medicare and Medicaid Services (CMS) published the final rule to implement section 6002 of the Affordable Care Act. CMS is now calling this the "National Physicians Payment Transparency Program: OPEN PAYMENTS." This is also commonly known as the "Sunshine Act" This final rule requires pharmaceutical and medical device manufacturers to report to CMS payments and transfers of value made to:

  • Any physician licensed in the United States and/or
  • A specific list of Teaching Institutions (TI) as designated by CMS

Beginning August 1, 2013, in order to comply with this new regulation, Allergan began capturing all payments and other Transfers of Value made to physicians and TIs. In addition, these payments and other Transfers of Value will be submitted to CMS annually. CMS intends to make this information publicly available annually.

CMS has established a public website called "National Physician Payment Transparency Program: OPEN PAYMENTS" and can be viewed at:

http://go.cms.gov/openpayments

PLEASE CONSIDER THE FOLLOWING CRITERIA WHEN APPLYING FOR A GRANT:

If you have indicated that you will serve non-buffet meals to attendees, please be advised that according to the Sunshine Act, you will be required, upon activity reconciliation, to report to Allergan the value of each meal served to each health care professional, along with identifying information about the HCP to whom the meal was provided, including their name, business address, specialty, NPI and/or license number, the value of the meal and any explanatory details. If Allergan funds will not be allocated to this expense, please note this in the Comments box correlating with the appropriate line item.

What will I be responsible for reporting on the reconciliation as a result of the "National Physician Payment Transparency Program: Open Payments" (commonly known as the "Sunshine Act")?

According to the Sunshine Act, you will be required, upon activity reconciliation, to report to Allergan the value of each meal served to each health care professional, along with identifying information about the HCP to whom the meal was provided, including their name, business address, specialty, NPI and/or license number, the value of the meal and any explanatory details. If Allergan funds will not be allocated to this expense, please note this in the Comments box correlating with the appropriate line item.

For questions regarding the "National Physician Payment Transparency Program: OPEN PAYMENTS" (commonly known as the "Sunshine Act"), please visit: http://go.cms.gov/openpayments This website provides helpful information including an overview of the program, a description of how the program works, fact sheets for physicians and teaching institutions, and a Frequently Asked Questions link available at: https://questions.cms.gov/faq.php?id=5005&rtopic=2017.

You may also contact Allergan Customer Support at: 1-877-509-5442 (7:00 am to 4:00 pm Pacific time) or www.allergancustomersupport.com

Other resources are listed at the end of the document for your reference and review.

What if I have a Legacy Actavis/Forest Grant(s) to Reconcile?

For any questions related to legacy grants in the FRXIS grant management system, please email IR-AGNMedEd@allergan.com for direction on how to proceed accordingly with reconciliation.

How do I correct the Internet Explorer® settings?

If you are using Internet Explorer®, it may be necessary to alter your download settings in order to see the PDF printout. If nothing happens when you click Print, please follow the instructions below:

  1. Select and click on Internet Options from the Tools menu.
  2. Select the tab called Security and then the Custom Level.
  3. Scroll down to the Downloads section and make sure all 3 options (automatic prompting for downloads; file download; font download) are set to Enable, then click OK.

How do I save an application?

A successful save will display a message on the screen stating the application has been saved, and the system will provide you with a temporary tracking number.

Once in the system, you will see a list of selections below your login name on the left side of the web page.

  • You can locate a saved application by either clicking on Task List or All My Applications. Note: If you have applications pending, they will be listed as tasks waiting for you. You will be able to view those applications under the Task List tab.
  • Within the Actions column, there are links called Complete Grant or View Grant
  • Click on the link to view your application
  • You may click on Tracking Number to open the entire application

How do I print or refresh my application?

You may generate a PDF of your entire application at any time. The Print icon is located in the Application Toolbar next to the Save and Submit buttons.

How do I attach a document?

  1. Click on the Attachments tab at the top of the web page.
  2. Click the paper clip icon to attach a required document or click the Post New to attach an additional attachment.
  3. A pop-up window will display; click Browse to locate your attachment.
  4. Click OK to save your attachment or Cancel to go back to the previous screen.
  5. Required attachments are identified by an asterisk (*).

What if my needs assessment, agenda, budget, etc, do not fit into the allowed space?

Documentation may be uploaded at the end of the Grant Request Form prior to submission.

What file format must I use for my attachments?

Allergan prefers all documentation to be provided in PDF files.

LOCKOUT CONFIGURATIONS

  • User accounts will lock out after five (5) invalid login attempts
  • You may contact Alliance Support and Medical Education Systems (ASMES) support by clicking on the Contact Us link on the left side of the homepage screen
  • Select Technical Support in the Address to field
  • Select your subject and provide a message

LOCKOUT AFTER FAILED ATTEMPTS

If you are locked out of the system after 5 failed login attempts, you will need to request a new password.

After receiving a new password, close all open browser windows, reopen, and try again. You may also need to clear any cached pages from your browser. Please follow the instructions below if you continue to receive a Failed Login message.

  1. On the browser menu, click on Tools.
  2. Click on Internet Options.
  3. On the General tab under Browsing History click on the Delete button.
  4. Mark the box for "Temporary Internet Files" and click the Delete button once again.
  5. Click OK.

IT IS IMPORTANT THAT YOU USE THIS "PRINT" BUTTON AND NOT THE PRINTING FUNCTION OF YOUR WEB BROWSER

  • You may refresh the page at any time after you have clicked on Save
  • Save and Submit, as well as the Print icons, are located on the right-hand side of the Application Toolbar
  • The Refresh icon is located on the right-hand side of the Application Toolbar

Whom should I contact if I have any questions?

You may contact the Allergan Medical Education Department at 1-866-257-0272 or via email at IR-AGNMedEd@allergan.com

CURRENT AREAS OF EDUCATIONAL INTEREST

To view Allergan's Current Areas of Educational Interest, please visit Allergan's Independent Medical Education (IME) Grants page and click the "View Grant Support Availability Key and begin the Allergan Medical Education grant process" link.

CALL FOR GRANTS (CFG)

To view Allergan's current Calls For Grants (CFGs), please visit Allergan's Independent Medical Education (IME) Grants page and click the "View Allergan's current Calls for Grants (CFGs)" link.